Trello

Trello is the OG kanban-board tool, owned by Atlassian, and remains one of the simplest project management products on the market. For podcast production, the typical setup is a board with columns like Ideas, Pre-Production, Recording, Editing, Marketing, and Published, with each episode as a card moving through the columns.

Cards hold checklists, attached files, due dates, assignees. The free tier covers up to 10 collaborators per workspace, 10 boards, unlimited cards, basic Power-Ups, and 250 automation runs per month — enough for solo creators and small teams.

Standard is $5/user/month annual for unlimited boards and advanced checklists; Premium at $10/user/month adds Timeline, Calendar, Dashboard, and unlimited automation; Enterprise starts at $17.50/user/month with a 25-user minimum. Where it shines is the visual-kanban use case.

Drag-and-drop is intuitive, the mobile app is excellent, and Power-Ups (Calendar, Custom Fields, automation) extend functionality only when you need it. New collaborators are productive in under 10 minutes.

Where it falls short is multi-team complexity and reporting. Trello stays flat where Asana introduces hierarchies, and dedicated PM tools out-report it.

The 10-board cap on free is also easy to hit if you run multiple shows. For solo podcasters and small teams who want visual workflow without learning curves, Trello is the default.